Registration

We commit to ensure that participants of ILMAT 2025 receive the best support so that they feel happy and safe during our Conference and can therefore thrive and achieve their academic goals.

Please, note that registrations and all reservations to the Conference must be made through the online form, and that registrations are considered valid only upon payment.

Please note that:

The Conference Secretariat will provide the invoice only after the payment has been received, which usually takes from three to five workings days. Moreover, invoices are not issued automatically, so please consider at least three to five working days before receiving them together with the confirmation of your registration.

For questions related to Registration, please refer to: registration@ilmat2025.com

The secretariat is open on Monday-Friday, 09.00 am – 01.00 pm / 02.00 pm – 06.00 pm

Registration Procedure

Registration

Registrations and all reservations to the Conference must be made through the online form

Please, note that registrations will be effective only after receiving the total amount due by bank transfer or by credit card.

Payments

Registration/reservation payments can be provided by:

– Credit card
Please note: a commission fee will be charged.

– Bank Transfer
Addressed to: SYMPOSIA Srl
Bank: Monte dei Paschi di Siena
Address: Vl. Delle Milizie, 27 – 00192 Roma
IBAN: IT36H0103003271000061275320
BIC-SWIFT : PASCITM1A37
PLEASE Write: ILMAT2025 + Participant Name and Surname

Please, consider that receiving a payment from a not registered participant doesn’t allow us to issue the regular invoice and consequently isn’t valid until the due registration on our online platform.
Therefore, please, to register for the Conference you must make sure to have completed the registration form before making the payment.

If you have any issues or questions regarding the registration, please contact us at registration@ilmat2025.com.

Invoice

Your registration will be effective only after we have received the total amount due by bank transfer or by credit card. The Conference Secretariat will then provide the invoice/s.

In the ‘Invoice’ section of the registration form, please also specify the fiscal address and VAT/tax code:
– In the case of refunds from your Company/Institution, please select “Company”
– If you are paying independently, please insert your personal fiscal data.

Please note
No pro-forma invoice will be issued.
All participants are required to carefully check the inserted data for the invoice(s).
Any change of the invoice details (such as address, VAT number etc.) is exclusively possible within 3 days from payment date and is subject to a 20 EUR extra fee. In case of doubt, please check with your company/institution administration first.

Italian participants only:
Per il rilascio delle fatture elettroniche intestate alle pubbliche amministrazioni (comprese Università, Enti ed Istituti di Ricerca), il partecipante, dopo aver inserito tutti i dati di intestazione dell’ente, comprensivi di Codice Univoco Ufficio, dovrà far pervenire copia dell’ordine amministrativo all’indirizzo: registration@ilmat2025.com.

Cancellation Policy

Policy cancellation for Congress on-site fees, optional tours and Congress dinner:
• Full refund for cancellations received before July 6th 2025 (23:59 CEST);
(please note: € 20 will be withheld for administrative practices);
• 50% refund for cancellations received between July 7th and *August 10th 2025 (23:59 CEST);
• No refunds will be granted after August 11th 2025 (23:59 CEST).

All refunds will be processed starting from one month after the Conference.

A € 20 bank commission expense will be charged for refunds and changes to the invoices for administrative purposes.

In case of cancellation due to force majeure (war, epidemic etc.), there will be a partial refund of the fee with a 30% deduction

VISA Letter

VISA letters can be asked to the Organizing Secretariat at registration@ilmat2025.com, only after registering for the conference and paying the registration fee.

The Organizing Secretariat cannot send VISA letters before registration for security reasons.

Registration

Registration Procedure

Registration

Payments

Invoice

Cancellation Policy

VISA Letter

Important dates

CALLS

REGISTRATION